Case Study: Building an In-House Executive Search Function at Procore

The Challenge
As Procore scaled from a fast-growing SaaS company into a global public organization, the demand for senior leadership talent surged. Executive hiring was reliant on external agencies—costly, inconsistent, and disconnected from Procore’s culture and values. The company needed a function that could not only deliver executive hires but also embed long-term foresight into its leadership strategy.

The Approach:   

• Design structured tools and processes to bring executive hiring inside the company.
• Create clear and consistent process: Executive Strategy Sessions, Candidate Briefs, Interview Pre-Brief, Debriefs, etc. 
• Develop executive career profiles and tailored marketing collateral to engage and attract top candidates.
• Embedd a consistent, data-driven search framework to align candidates with Procore’s leadership principles.
• Train and develop 2 internal recruiters, 2 sourcers, and a candidate experience coordinator, elevating them into recruitment advisors equipped to operate within the new executive search model.
• Transform the function from transactional recruiting into a strategic advisory partner, leveraging data-driven insights, market analysis, and talent maps to guide C-suite succession planning and executive workforce strategy.

The Results
In less than 18 months, Executive Search became a high-impact global function:
👉 48 senior leaders hired in 2024, doubling the prior year’s volume.
👉 Developed an internal confidential dashboard to capture and track data previously unavailable
👉 $6.9M in cost savings by eliminating nearly all agency reliance.
👉 42.8% balanced slate hires, strengthening leadership diversity.
👉 Offer acceptance improved by 6 points (89% → 95%).
👉 Executive Search Hiring Experience Score of 4+ stars

The Strategic Shift
What began as a build-from-scratch recruiting function evolved into a strategic advisory team. By 2025, Executive Search at Procore was not just about filling seats—it was guiding the company’s executive workforce planning, delivering talent market intelligence, and proactively shaping leadership pipelines for the future.

The Lasting Impact
The function continues to scale globally—saving millions in costs and embedding a stronger, more diverse leadership bench. More than an internal recruiting team, it became Procore’s talent telescope: aligning executive hiring with business growth, succession planning, and culture.